Carrier Set Up
The VETRANS LLC carrier packet, ready to fill in and sign on your phone or computer. Nothing to download or print.
Rather do it on paper? Download the printable packet (PDF, 2.9 MB)
VETRANS LLC Company Information Sheet
VETRANS LLC is a full service truckload brokerage with customers and carriers across the US. We have been in business since 2006. We are EDI-capable and work in the proprietary systems of many of our shippers. We will not take loads without trucks. We work when you work. We pay our carrier partners quickly.
VETRANS LLC is certified as a service-disabled veteran’s business by the Washington State Department of Veterans Affairs. VETRANS LLC is certified as a Minority Business Enterprise by the Northwest Mountain Minority Supplier Development Council. VETRANS LLC is a Registered SmartWay® Transport Partner.
- Legal Name
- VETRANS LLC
- MC # / USDOT #
- 566935 B / 2236760
- Address
- 120 15th St. SE Ste 202
Puyallup, WA 98372-3796 - SCAC
- VETQ
- Phone
- 253.833.4688
- Fax
- 253.363.8656
- Website
- www.go-VETRANS.com
- DUNS #
- 78-3313039
- EIN
- 20-4865573
- Washington UBI #
- 602-600-927
Points of Contact
Our goal is to provide high quality, cost-effective logistics services to our shippers & carrier partners.
VETRANS LLC offers ACH Payment Processing at no cost. We offer Quick Pay, also. Please ask if you’re interested.
We support our troops!
VETRANS LLC Carrier Set Up Process
- In order to get set up, Carrier Partners need to provide the following documents:
- A copy of your Federal Operating Authority showing your MC number and legal company name. If you have re-entitled, VETRANS LLC will need both the original and re-entitlement authorities.
- A copy of your current Certificate of Insurance: This copy of your current Certificate of Insurance must meet the following requirements:
- Minimum $100,000 cargo and $1,000,000 auto liability coverage.
- Your name (matching the name on the Federal Operating Authority) and current address must be on the certificate.
- The Certificate of Insurance must name VETRANS LLC as a certificate holder on the auto liability and cargo insurance policies.
- A properly completed IRS Form W-9.
- A properly completed VETRANS LLC Carrier Information Sheet.
- A properly completed VETRANS LLC ACH Set Up Form or VETRANS LLC ACH Opt Out Form.
- A properly completed VETRANS LLC Broker - Carrier Agreement.
Once VETRANS LLC receives the above information, we will provide a VETRANS LLC Load Commitment Sheet for the specific load that is being dispatched to you. We will also provide specific instructions for delivering the load and providing required paperwork to effect payment.
Payments: VETRANS LLC pays Carrier Partners based upon the submission of properly completed delivery documents. Delivery documents will conform to the standards provided by VETRANS LLC. Payment will be effected in accordance with contracted terms within 30 days of receipt of properly submitted invoices. VETRANS LLC provides Quick Pay and ACH payment options.
Claims: Carrier Partners must immediately report all possible claims (shortage, damage, theft, etc.) to VETRANS LLC. Our claims procedures must be followed to resolve your claim. Carrier Partners are also liable to resolve claims in accordance with their insurance company’s requirements.
Compliance: Carrier partners are required to maintain compliance with all local, state, and federal regulations including but not limited to FMCSA and state contract/common carrier authority (liability/cargo insurance, drug testing), drivers licensing, equipment maintenance/safety, business/income tax reporting/payment, permitting, and business expense (workers compensation and physical damage insurance).
Accessorials: Detention, reconsignment, driver assist, truck-ordered not-used, and other accessorial charges require VETRANS LLC approval prior to invoicing and payment. Please call VETRANS LLC immediately if you encounter any situation which you believe will change the conditions of the dispatch (VETRANS LLC Load Commitment Sheet) that you have received. VETRANS LLC is not responsible to pay for charges not authorized by VETRANS LLC. A revised VETRANS LLC Load Commitment Sheet will be issued if the payment terms of your dispatch have been changed by VETRANS LLC.
VETRANS LLC Carrier Payment Process
VETRANS LLC strives to provide our carrier partners the best service possible. Part of this service is paying you quickly and accurately. Our policy regarding carrier payments includes the following elements:
- We will fax a load confirmation sheet with every load stating the total amount being paid for that load. The Load # on the VETRANS LLC Load Commitment Sheet is the best reference to use when invoicing.
- Invoices are continuously processed. Closing for a given week is Tuesday for the previous week. All Bills of Lading and related proof of delivery documents must be received by Tuesday in order to process payments in accordance with these procedures. Invoices can be submitted as follows:
- Fax
- 253.363.8656
- 120 15th St. SE Ste 202, Puyallup, WA 98372
- We will mail checks (USPS) or make an ACH deposit for the loads delivered during a given week in accordance with our contracted payment terms (within 30 days) provided that a proper invoice and proof of delivery documents have been received as indicated above. Please note that the provision of illegible proof of delivery documents will delay the payment of invoices.
We are happy to receive bills of lading individually or in bulk. Your preference is our preference in this respect.
VETRANS LLC offers electronic direct deposit (ACH) payment at no cost. This is our preferred method for paying our Carrier Partners.
Note: Carriers who choose to have checks mailed will be responsible for any fees associated with the replacement of lost or stolen checks. Current stop payment fees are $35.00 per check.
In summary, we are happy to float our receivables to pay our carrier partners quickly as long as our carrier partners help us to get paid quickly. We simply can’t pay carrier partners before bills of lading are received. As you are aware, most customers pay on the date of invoice.
We appreciate your help in this area. Please advise if we can provide any other information or assistance.

